exceptional horizontal and vertical spacing to enable easier reading.
? Borders and Bolding
The different sections of the form will be
divided by solid black lines.
The headings and
sub-headings will be bolded and larger than the question
text in order to improve the visual
appearance of each section of the
form.
Policies and Procedure Guidelines Page 11 of 14
Section 1.6: Form Layout Effective date: March 6, 1997
Issued by: Approved by:
? Shading
Shading will also be used in the sections where
no information is required
to make it easier
for the applicant to know what sections he/she needs to
fill in. This
would also be used to highlight sections that need to be filled
in, but not by
the applicant. For example, some forms have sections that
specify “for
office use only” meaning that they don’t have to fill out any
information in
that section.
? Answer Spaces
There will be spaces indicated on the right
side of the section that will be
lined aligned
with one another. They will be used for filling in
information that contain only numbers or a letter code. In the case that the
answers to the question requires several
lines in order to answer it, there
will be more than
enough space available to appropriately answer the
question.
Therefore the information must be clear and widely spaced so
that it is very
easy to fill out the forms.
Policies and Procedure Guidelines Page 12 of 14
Section 1.7: Breakdown of Form Arrangements Effective date: March 6, 1997
Issued by: Approved by:
1.7 BREAKDOWN OF FORM ARRANGEMENTS The form should be set up in a way to make it easier for the applicants
to fill in. The sections of the forms will be organized so that
all the related parts of the form are placed one after the other
to avoid reading back through the form. The form will have
headings and sub-heading which define which section of the form
you are filling out and help you understand what kind of information you
should fill in.
1.7.1 Beginning
The personal information will be placed at the
first of the form.
This will contain things such as the applicants name, address,
phone number, and date of birth .
1.7.2 Body
This will contain the basic purpose of the
form. It will have the
questions that will be needed to complete the form, depending on
what kind of form it is. For example, if it was an application for
applying for a job, the beginning would include the items
mentioned above in the beginning section. The body, would contain,
previous
education, previous employment, the position you wish to apply
for and your
references.
1.7.3 Ending
This section of the form will have spaces to
fill in the address of the
person you wish
to send it to, along with your own address. It will have
several spaces in
case you wish to send it to more than one person.Policies and Procedure Guidelines Page 13 of 14
Section 1.8: Revising an Existing Form Effective date: March 6, 1997
Issued by: Approved by:1.8 REVISING AN EXISTING FORM There are many things to consider when revising a form:? Previous forms will be considered to be obsolete? Previous editions of forms can be used until there are no more
left. Companies can use the older forms
until there are no more left before
presenting a new form.? Existing stocks which include the form number and edition date
can be used. The now obsolete forms, will be replaced by new ones,
but the form numbers and editions dates will be transferred on to
the new forms.
Policies and Procedure Guidelines Page 14 of 14
Section 1.9: Replacing Existing Forms with Different Numbers Effective date: March 6, 1997
Issued by: Approved by:1.9 REPLACING EXISTING FORMS WITH DIFFERENT NUMBERS? You first have to replace the form numbers and edition dates
which are now considered to be obsolete.? Instead of replacing the number and dates right away, you can
wait until there are no more forms left and then make the changes
to the new forms.